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Computing facilities for societies and how to apply for them

When a University Society requires computing resources, University Information Services (UIS) can provide both group email addresses, and group filespace for storing society files.

If a Registered Society has a website they should contact  so that the site link can be added to their entry on the list of Registered Societies at http://www.societies.cam.ac.uk/.

Group email address

A group email address provides a permanent email address for a Society, or Group, although the person who receives the mail may change from time to time. To apply for a group email address, the person who intends to manage the group should complete the web form or fill in an Application for Group Resources form which is available from UIS Reception. The manager will be asked to suggest a name (between 5 and 7 characters) which will be used on all UIS systems.

Mailing lists

Mailing lists are a convenient and efficient way of sending the same message to a number of users. As an example, the name of a mailing list of all first year students reading farming might be farming-part1a@lists.cam.ac.uk.

For further information on managing a mailing list see E-mail: User-driven Mailing Lists.

Group filespace

University Societies and Clubs, including those that are not registered, may apply for a group Desktop Services filespace in order to run their Society business. To apply for a Desktop Services group filespace, the person who intends to manage it should complete the web form or an Application for Group Resources form which is available from UIS Reception. The manager will be asked to suggest a name (between 5 and 7 characters) which will be used on all UIS systems.

Further help on using UIS's Desktop Services can be found at Introduction to Desktop Services.

Access rights to a group filespace

Access rights to a group filespace will be assigned to a manager when the space is initially set up. Additional managers can be assigned access rights by contacting 

If the manager of a filespace is due to leave the University they should contact  with the name of their successor manager.

Locating your filespace at an MCS workstation 

Log on to a Managed Cluster Service workstation in the usual way.

Using Windows: Click on the Start menu. Click on My Computer then double-click ux on 'filestore' (X:), then the groups directory and locate your society's directory.

Using a Macintosh: Double-click the Macintosh HD icon on the desktop, in the window that appears double-click Mount UXUX will then mount on your desktop. Within UX double-click on groups and locate your society's directory.

Using Linux: From the launcher on the left side of the screen double-click the Home folder icon. Click on File System in the sidebar, then double-click on UXgroups and locate your society's directory.

Locating your filespace remotely

When accessing your DS filespace, you can use a number of methods. You can work on your files on another computer and then transfer them to the DS filespace.

  • CIFS access (only from within the CUDN or using the VPDN) mounts your group filespace on your desktop. The web pages at http://www.uis.cam.ac.uk/online-help/devices-networks-printing/managed-desktops/ds-filestore/cifs give instructions, depending on the operating system of your computer.
  • sftp access is by logging in to sftp.ds.cam.ac.uk, using your DS username and password. You will be logged into your personal filespace. To get to the group directories, go to /ux/groups/
  • ssh access to the Remote Linux service - ssh to linux.ds.cam.ac.uk and cd to /ux/groups/