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The Proctors' and Marshal's Office


Welcome to the Proctors' and Marshal's Office, where you can find the information you need about who we are and what we do.

Two Proctors are nominated by the Colleges every year, and usually serve for one year as Pro-Proctor, followed by one year as Proctor in office, and then a year as Deputy Proctor.

There is also an Additional Pro-Proctor for Ceremonial.


Proctors' Surgery

To arrange a meeting with the Proctors, please email the Senior or Junior Proctor on their repective email addresses. Meetings can take place in person or via MS Teams. Members of the University are welcome to come and consult us about any matter. You can contact us on or  to book your appointment. 


University Discussions

The Proctors will read contributions to Discussions of the Regent House on behalf of those authorised to participate.  However, contributors are encouraged to attend and present their contribution in person if they can. Any such contributions need to be received electronically to no later than 10:00am on the day of the discussion.  The document should include:

  • The name of the person contributing, their status and department and any college affiliation, e.g. University Lecturer, Dept. of Physics and Fellow of Clare College
  • The topic set for discussion for which this contribution is to be read out and the text to be read


Student Society Registration

To register a University Society with the Junior Proctor you will need to submit; Constitution, Signed Financial Statement and Current List of Officers, these may be submitted via email to

All templates and sample documents, further information and FAQs can be found on the Clubs and Societies tab at the top of this page. 

For annual re-registration during Michaelmas Term, you are required to upload your documentation direct to Moodle, only authorized Society officers will be granted access. If you require access to your Society's Moodle page, please contact


You may register a new Society at any time throughout the year. Please bear in mind Michaelmas Term is very busy with re-registrations so your application for a new society may be delayed during this period.