The Annual Submission on Moodle will open on 1 October and close at midnight on 31 December
Becoming a University Society
Any club or society consisting wholly or partly of current undergraduate or postgraduate students in the University may apply to the Junior Proctor for registration as a University Society.
Registration is not mandatory but does provide certain benefits which are not available to unregistered clubs or societies. For example:
- only registered clubs and societies may apply to the Societies Syndicate for financial assistance;
- registered clubs and societies may also be covered by the University’s public liability insurance policy when hiring premises or facilities; and
- registered clubs and societies are also entitled to space on the University’s web pages.
List of Registered Societies
http://www.societies.cam.ac.uk
List of Sporting Clubs and Societies, registered with the Sports Service
https://www.sport.cam.ac.uk/student-sport/university-sports-clubs
Proctorial Notice - Clubs and Societies
Student Society Re-registration
The system now works through upload to Moodle https://www.vle.cam.ac.uk for authorized Society officers.
New Registrations will need to be emailed to the Junior Proctor first for consideration.
Useful documentation
Detailed notes on registering clubs and societies, and useful supporting documentation, are available to help you in the process:
- Form for notifying us of the current list of officers
- Sample accounts form
- Sample Constitution
A University Society will also need to register it's name and List of Officers with Cambridge SU, and 're-register' this each year in June/July by completing a re-registration form found here: https://www.cambridgesu.co.uk/opportunities/support/
Cambridge SU will send annual reminders for this in Easter Term. This re-registration with Cambridge SU will help to keep Society Officer details up dated, all through the year. This will also help with registration for the annual Freshers Fair in Michaelmas Term.
F.A.Q
-
How do I register my Society with the University? Please submit a Constitution, a signed Financial Statement and a current List of Officers, sample documents can be found above or can be emailed by request from the Junior Proctor's Office junior.proctor@cam.ac.uk
-
How do I gain access to Moodle? When a Society is first registered the President, Junior Treasurer and Senior Treasurer are all registered to Moodle and linked to the Club/Society, when Committee members change the President and Junior Treasurer should notify the Proctors' Office in order to change the registered Moodle user for their Club/Society
-
Who can be a Senior Treasurer? any member of the University appearing on the Roll of Regent House Members as advertised: https://www.admin.cam.ac.uk/reporter/2020-21/special/02/ can be a Senior Treasurer of a University Student Society. It is recommended you check this list prior to asking a Senior member to fulfil this role. Information on the requirements for a Senior Treasurer can be found: Role Senior Treasurer
-
Societies Syndicate, the Secretary of the Societies Syndicate can be contacted via societiessyndicate@admin.cam.ac.uk
-
How can the University Logo be used by a Student Society?
-
Freshers Fair - this is an event organised and run by Cambridge Student Union https://www.cambridgesu.co.uk/opportunities/freshersfair/
-
Reprographics Centre at The Old Schools: https://www.em.admin.cam.ac.uk/what-we-do/estate-operations/facilities-services/reprographics
The Reprographics Centre, based at The Old Schools, undertakes printing and photocopying for central University Divisions. It also provides these services to many other Departments, Colleges, student organisations, and any external source.
You can see a list of all currently registered Societies.
Useful email addresses
| societies-admin@uis.cam.ac.uk | Can be contacted with queries regarding new/updated contact details from the society, and other IT-related queries. |
| service-desk@uis.cam.ac.uk |
Can be contacted for general UIS (University Information Services) queries. |
| junior.proctor@cam.ac.uk |
Can be contacted for queries regarding registration of a University Club or Society. |
| societiessyndicate@admin.cam.ac.uk | Can be contacted with queries regarding grant applications |